Adding and managing email digests Follow

The Email Digest feature is designed to deliver hourly or daily email summaries of the emails in your account. Digests will appear in bothOutpost inbox and your source email account's inbox. Clicking on any email in the digest will take you immediately to the full conversation in your Outpost account.

You can receive broad digests containing all new mail in your account, or you can customize your digests in a number of ways:

  • Highlighting specific mailboxes
  • Highlighting emails that have been assigned to you
  • Highlighting unread emails
  • Choosing the times and days of the week you'll receive a digest

Feel free to create any configuration that fits your needs. You can update a digest's settings at any time.

 

Interested in some creative ways to use digests? See Tips for using Email Digests.

 

Adding an email digest

You can create as many email digests as you like in your account. 

  1. Click the Settings gear in the upper right corner of the window:
    settings-gear.png
  2. On the Settings page, click Email Digests:
    settings-sidebar-email-digests.png
  3. In the upper right corner of the Email Digests page, click Add email digest:
    add-email-digest.png
  4. A set of parameters will appear. First, choose whether you'd like the digest to include all mail, mail assigned to you, or unread mail. Then choose whether the digest should include mail from all mailboxes on the account, or one specific mailbox:
    email-digests-subject.gif

    Note: When you select All mailboxes, you will have access to all of the mailboxes assigned to you. If you need to be assigned to a mailbox, please see Changing the users who have access to a mailbox.

  5. Finally, set the frequency, time of day, and highlight the days of the week you'd like to receive this digest:
    email-digest-settings3.gif
  6. You may want to make sure that your account's time zone setting is correct, so that Outpost will send the digest at your specified time. Outpost uses the time zone set in your account's Preferences to schedule digests. To update this setting, click on the Preferences link at the bottom of the Email Digests page:
    email-digests-timezone.png
  7. Click Save Changes:
    save-changes-button.png

    Note: If, within the day or hour, no emails match the criteria you've set, then you will not receive a digest for that period.

 

Editing an email digest

You can update the settings of any of your email digests at any time You can change their frequency, and the type of email you would like to be notified about.

  1. Click the Settings gear in the upper right corner of the window:
    settings-gear.png
  2. On the Settings page, click Email Digests:
    settings-sidebar-email-digests.png
  3. You will now see a preview card for each of your digests listed on the Email Digests page. Use the pull-down menus on any preview card to update its settings:

    email-digests-adjusting.gif
  4. Click Save Changes:
    save-changes-button.png

 

Deleting an email digest

Deleting an email digest will immediately stop digest emails from sending.

  1. Click the Settings gear in the upper right corner of the window:
    settings-gear.png
  2. On the Settings page, click Email Digests:
    settings-sidebar-email-digests.png
  3. Click on the trash can icon next to the digest you'd like to delete:
    trash-can-icon.png
  4. Click Delete to confirm the deletion:
    trash-can-confirm.png

 

 

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