Sharing saved searches Follow

When you save a search in Outpost, you have the option to share it with your team. When you share a search, each user on your team will be able to see any conversations in the search result that are from mailboxes assigned to them. (In other words, if a user isn't assigned to every mailbox in your account, then they won't see all of the conversations in a shared search.)

Creating a new shared search

1. Type a search query into the search box at the top of the Outpost window, and either click the magnifying class icon or hit <enter> on your keyboard:
   
2. This will place you on the Search page and display all conversations related to that search query. Click the Save search button to save this search:
   
3. You'll be prompted to add a title for this saved search. Then, check the Share search with team box, and click Save search:
   
4. Your team will now be able to access this search from the Saved Searches page of Outpost. There are two drop-down menus in the sidebar: one for saved searches, and one for shared searches. Use the Shared Searches menu to locate all the saved searches that are shared with your team: 
   

Sharing a previously saved search

You can update any search you've already created so it's shared with your team.

1. To access the Search page, click on Saved searches at the top of the menu bar:
   
2. On the Search page, select the saved search you'd like to share:
   
3. At the top of the list of search results, click on the pencil icon to edit this search:
   
4. Click the Share search icon. Then click Save search:
   
5. Your team will now be able to access this search from the Saved Searches page of Outpost. All shared searches will appear in the Shared Searches drop-down menu:
   

Removing sharing from a search

Any user can unshare a search they have created. Administrators can unshare any shared search, no matter who created it.

1. To access the Search page, click Saved searches at the top of the menu bar:
   
2. On the Saved Searches page, select the saved search you'd like to unshare:
   
3. At the top of the list of search results, click on the pencil icon to edit this search:
   
4. Make sure the Share search icon is not highlighted. Then click Save search:
   

More on sorting and searching conversations:

• Searching for a conversation
• Creating and managing saved searches
• Starring a conversation
• Adding and updating conversation tags